Connect a calendar once. Your note taker joins your meetings, records them, and hands you the analysis, so you rarely upload a call by hand.
AutoJoin is Rapport Score's automatic meeting capture, included on every plan except Free. Connect your Google or Outlook calendar, and your note taker joins meetings on your calendar by itself, on Zoom, Microsoft Teams, Google Meet, Webex, GoTo, or Slack. No uploads, no dialing in, no remembering to hit record.
When the meeting ends, the recording is analyzed the same way an uploaded call is, and it shows up in your sessions. If the meeting was not on your calendar, you can still send the note taker to it directly. See Send it to a meeting below.
You only do this once per calendar.
Click your avatar in the top right and choose Calendars. That opens Meeting Integrations, scrolled straight to Connected Calendars.
Click Connect Google Calendar or Connect Outlook Calendar, sign in, and approve the permission screen it shows you.
Back on the Connected Calendars card, make sure the Auto-join switch is on for that calendar. It is on by default once a calendar connects.
From then on, your note taker automatically joins any meeting on that calendar with a video link, and the recording is analyzed and appears in your sessions once the meeting ends.
On the Meeting Integrations page, the Note Taker Display Name card sets the name your note taker uses when it joins a meeting. Other attendees see this name in the participant list, so pick something that clearly reads as a recording bot rather than a person, for example "Jordan's Note Taker."
Set this before you share your Quick Invite Link, since that is the name attendees will see when the note taker joins through it.
AutoJoin covers meetings on your connected calendar. For everything else, send the note taker directly.
On the Meeting Integrations page, paste any meeting link into the Send Note Taker to a Meeting card and click Send. Works with Zoom, Microsoft Teams, Google Meet, Webex, Slack, and GoTo links.
The Quick Invite Link card gives you a bookmarkable link. Open it, paste a meeting link, and your note taker joins, without logging in first. Handy for sending from your phone right before a call starts. Anyone who has the link can send your note taker, so keep it to yourself.
Setup is the same on every platform. What differs is what the meeting host may need to allow.
Works out of the box for most meetings. A host setting can block guests.
If your note taker cannot get in, the most common cause is the host's Zoom security setting. Which fix applies depends on how the meeting was created.
1. Setting up a new meeting
Turn off the account-level setting before you schedule it. Go to zoom.us/account/setting, open the Meeting tab, and under Security turn off "Only authenticated users can join meetings from Web client" (also shown as "Require authentication to join"). That change applies to newly created meetings.
2. Editing a recurring meeting you already scheduled
Edit it in the Zoom web portal at zoom.us/meeting: choose Edit, then Edit entire series, keep the start time and repetition the same, uncheck "Require authentication to join," and save.
3. If the meeting is not listed in the Zoom web portal
Edit it in the Zoom Workspace app instead, and reset the date, time, and repetition first, because the app shifts the meeting to the current time when you open it to edit.
If the meeting has a waiting room, admit the note taker the same way you would admit any other guest.
Guests may land in the lobby first.
Some Teams meetings hold every guest, including the note taker, in the lobby until the host lets them in. If your note taker is stuck waiting, admit it from the lobby like any other participant. If your organization requires sign-in to join, ask the host to allow guests, or send the note taker a link that does not require it.
The host may see an admit prompt.
Google Meet can ask the host to approve each guest before they join. Watch for that prompt and admit the note taker the same way you would admit any other guest.
Lobby and passcode links both work.
If the meeting has a lobby, admit the note taker like any other guest. If the meeting uses a passcode, paste the full invite link, the one that already includes the passcode, rather than the bare meeting number.
Admit it like any other guest if there is a waiting room.
If the host has restricted guests or turned on a waiting room, admit the note taker like any other participant.
Huddles need the direct link.
For a Slack huddle, send the note taker the huddle's direct link. If the host has restricted who can join, admit the note taker like any other guest.
Once the meeting ends, the recording is analyzed the same way as an upload, and it appears in your sessions.
You only get asked for these when the note taker could not confidently tell which speaker is you. You'll get an email asking you to assign speakers, and the analysis runs once you answer.
Skip these and the session still processes. You can always go back and fill them in.
On the Connected Calendars card, turn the Auto-join switch off for a calendar to stop the note taker from joining meetings on it. This also withdraws the note takers already scheduled for that calendar's upcoming meetings. Your calendar connection stays in place. When you turn the switch back on, the note taker is scheduled again as your calendar syncs. If an upcoming meeting still shows no note taker on the Meeting Integrations page, disconnect the calendar and reconnect it, which runs a fresh sync.
To remove a calendar entirely, click the trash icon on that calendar's row. That disconnects it from your account, and no future meetings on it will be captured.
If your note taker did not make it into a meeting, you may get a failure email explaining why (at most three of those a day, so a run of failed meetings won't flood your inbox).
The headline below is the bold line in the email.
These are not failure emails. If the note taker waits in a lobby for a few minutes, you get a reminder asking you to let it in. The rest you check yourself.
The Help Center covers uploads, coaching, and connecting your AI assistant too.
"Your personal coaching data is never sold and is used only to help you grow."
© 2026 Rapport Score LLC. All rights reserved.